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Assurance programme
Reviewed
Grower questionnaire
Evidence upload
Assurance status
The Challenge
Food manufacturers, certification bodies and assurance schemes increasingly need more than declarations. They need supporting evidence that demonstrates requirements have been met, while keeping the process straightforward for growers and manageable for programme teams.
Evidence may include certificates, photographs, management plans, invoices or other documentation that supports a grower’s responses. When this information is collected through emails, shared folders and spreadsheets, it becomes difficult to track submissions, review evidence consistently and maintain a reliable audit trail.
Organisations need a scalable way to collect, assess and manage assurance evidence without increasing administrative burden.
How YAGRO Solves It
Programme invitation
Invite growers into a secure assurance programme.
Grower questionnaire
Collect declarations through structured questionnaires.
Evidence upload
Upload documents, certificates and photographs where required.
Administrator review
Review each submission before assigning an outcome.
Approve, reject or request more information
Request further information when evidence needs clarification.
Assurance status
Assign an assurance status or programme tier.
Reporting and export
Export validated evidence and programme data.
Key Capabilities
Configurable assurance questionnaires
Conditional evidence requests
Document and photograph uploads
Administrator review workflows
Approve or reject submissions
Requests for further information
Complete audit trails
Points-based assessments
Bronze, Silver and Gold tiers
White-labelled programme portals
Live completion tracking
API and data exports
Typical Workflow
1
Invite growers to the assurance programme
2
Collect declarations through structured questionnaires
3
Request relevant supporting evidence
4
Review each submission
5
Approve, reject or request further information
6
Assign a score, status or programme tier where required
7
Export validated data for reporting and compliance
Business Outcomes
Reduce manual administration
Maintain a complete audit trail
Improve review consistency
Track missing evidence
Support scalable assurance programmes
Who Uses This
Food manufacturers
Assurance schemes
Processors
Certification bodies
Programme managers
Sustainability teams
Products Used
Example Implementation
Previously, certificates, photographs and declarations were gathered through email attachments and manually tracked across spreadsheets and shared folders. Using YAGRO Exchange, growers submitted structured responses and supporting documentation through a secure digital workflow. Programme administrators reviewed each submission, approved or rejected evidence and requested further information where necessary. The organisation also introduced a tiered recognition framework, allowing participants to achieve different programme levels based on the actions completed and evidence provided. This created a more consistent assessment process, reduced administration and provided a clear audit history across the programme.
Review workflow
Audit trail
Evidence reviewed before approval
Validated data ready for compliance reporting
Frequently Asked Questions
What types of evidence can growers upload?
Can evidence be required for specific responses?
Can administrators approve or reject evidence?
Is every action recorded?
Can Exchange support points-based assessments?
Can programmes use Bronze, Silver and Gold tiers?
Can the programme be white-labelled?
Can approved data be exported?
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